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When you submit your thesis, the formatting and other technical standards must be adhered to. Consult your academic unit, as well as section ThesesG-3 of the FGPS's General Regulations. Some points to remember are presented below.
Copyright permissions
If material from other authors has been used, a copy of written permission to use these materials must be included with the thesis.
Margins
Use at least a 3.25-cm margin on the left side of the page to leave a sufficient margin for binding. Use a 2.5-cm margin on the top of the page, the bottom of the page and the right side of the page.
Type size
Type the thesis in 10cpi or larger - 12cpi is best. More latitude in type size is allowed for graphics, formulae and appendices, but make sure they are legible. For more information consult http://www.sass.uottawa.ca/writing/kit/gradwritingkit.php
Font
Use a reader-friendly font.
Line spacing
Sometimes either double-spacing or using 1.5 spaces between lines is easier on the eyes than single spacing. Your thesis supervisor may have a preference, so check this out.
Page numbering
Pages must be numbered. Check to make sure the pages are in order before you submit the thesis. In a scholarly work:
- Leave the page number off the title page but count it as a page.
- Start the next page with a Roman numeral two (ii).
- Number each of the following pages with consecutive Roman numerals (iii, iv, etc.).
- Then, at the first page of the first chapter, switch to Arabic numbers and make this page 1.
- Continue numbering all the subsequent pages using Arabic numbers.
Metric system
Use the metric system in your text. Other units of measure may be mentioned if absolutely necessary as long as metric equivalents are also provided.
Illustrations
Tables, graphs, figures, images or any sort of illustrations should be incorporated into your text according to the conventions of your discipline. If you are unsure what those conventions are, take a look at theses done by students in your academic unit and ask your advisor. Make sure graphs or charts are not colour-dependant and will photocopy well without a significant loss of print quality. Also make sure you provide a legend, a list of tables and a list of figures according to the conventions of your discipline.
Paper
Use good-quality standard 21.5 cm x 28 cm (8 ½ by 11 inch) white paper.
Printing
Print out the copies of your thesis for submission on a laser or other high-quality printer. Print your thesis single-sided (printed on one side of the paper only). Make sure all text and graphics are highly legible when printed, including coloured illustrations and photographs.
Number of copies
Check the number of printed copies of your thesis you need to submit.
Final copies
The following must be submitted to the FGPS one month after the defence:
- four (or more) fully satisfactory copies of the thesis
- a statement by the supervisor (and co-supervisor) certifying that the requested corrections have been properly made.
Binding
Do not worry about this - the FGPS arranges for the binding of copies of a thesis for distribution to the student, the academic unit and the thesis supervisor(s).
Materials to avoid
Try to avoid using:
- coloured paper (except in some disciplines, where the use of coloured paper may be unavoidable)
- paper of non-standard size
- illustrations that are awkwardly sized and take up more than one page
- transparencies
- transparent adhesive tape
- rubber cement or any other materials that might make photocopying difficult
- slides
- cassettes or diskettes, unless these constitute your actual thesis.
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