Board of Governors >> Committees >> Executive Committee of the Board of Governors

Terms of Reference

Establishment

The Committee was established by By-Law No. 1, 1965, amended by By-Law No. 3, 1965, By-Law No. 12, 1966, By-Law No. 3, 1973, By-Law No. 1, 1976 and further amended by By-Law No. A6.1, 1987. 

Status

The Executive Committee is a standing committee of the Board of Governors.

Powers and Functions

The Executive Committee has all the powers of the Board between the meetings of the Board, unless otherwise specified by the Board.

Without limiting the generality of the above, the Executive Committee will, on behalf of the Board:

  • receive, for recommendation to the Board of Governors, the five-year and strategic plans;
  • receive periodic reports on performance management of the strategic plan, for presentation to the Board;
  • approve the policies and procedures that are not the responsibilities of other committees of the Board;
  • exercise an oversight role in risk management;
  • receive, for recommendation to the Board of Governors, tuition and associated fees;
  • oversee the implementation of human resources management tools for senior management, in particular for talent management, succession planning and the replacement program;
  • ratify collective agreements for unionized University staff, and ratify salary agreements and policies concerning non-unionized groups of employees; deal with any matter, individual or collective, where a collective agreement between the University and a union refers to the Board of Governors, unless such matter has been specifically delegated to another committee of the Board or the text of the agreement otherwise specifies;
  • the Executive Committee may amend, upon the recommendation of the Rector and with the concurrence of at least 75% of the members of the Committee present at any meeting thereof, a By-Law of the Board.

Special notice of any such meeting shall be sent to all members of the Board as well as to the members of the Executive Committee seven (7) days prior to the meeting. The notice shall contain in substance the proposed amendment and any member of the Board who has any comment, suggestion or objection shall be expected to communicate same to any member of the Executive Committee or the Secretary. Any amendment to a By-Law enacted pursuant to this section must be submitted to the Board for ratification at its next meeting, in default of which the said amendment shall from the date of such meeting of the Board cease to have any force or effect, without however in any way affecting the validity of any action taken pursuant to the said amendment previous to the said Board meeting.

  • The Executive Committee reviews and recommends for approval by the Board of Governors matters related to the Pension Plan insofar as they may modify the Pension Plan.
  • The Executive Committee acts as a nomination committee for the position of Chancellor, whose appointment shall be made by the Board.
  • The Executive Committee approves the honorary degrees to be bestowed on the candidates chosen by the Executive Committee of the Senate. 

Membership

The Executive Committee is composed of the following members:

  1. the Chair of the Board of Governors;
  2. the Vice-Chair of the Board;
  3. the President, ex-officio member;
  4. nine (9) other members appointed by the Board, including the presidents of the committees of the Board of Governors. 

Officers

  1. The Vice-Chair of the Board of Governors shall be the Chair of the Committee.
  2. The Chair of the Board of Governors shall be the Vice-Chair of the Committee and replace the Chair in the latter's absence. 

Meetings

The Executive Committee normally meets once every two months. 

Quorum

A majority of the members constitutes a quorum. 

Relationship

The Committee reports to the Board of Governors by forwarding the approved minutes to the Board members.

Secretarial services are provided by the Office of the Vice-President, Governance.

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Last updated: 2008.10.23